When a student completes your course, please follow these list of tasks:

  1. In MSS:
    • Check that your assignments, exams, quizzes, etc. are all weighted correctlyin MSS.
    • Ensure the student’s marks are entered and correct
    • Add a final mark in the FG column for the student
    • Post your grades
      • For support, see:  Post Grades Tutorial & Video Tutorial (update coming soon!)


  1. Update CLEVR if the student had a support plan.


  1. Send a final email communication to the student’s distribution list and cc dlc.admin@sunwestsd.ca (DO NOT BCC dlc.admin@sunwestsd.ca on this email - BCC’s are not picked up by the filter to forward to Helpdesk) with the following information:


            Subject Line of the email must contain “Student First and Last Name – Course Name – Course Complete”

    • A filter is set on the dlc.admin email inbox to forward course completions to the Helpdesk. That filter is triggered by the words “Course Complete” in the subject line so that must be in the there. FOS would also like to know the student name and course.
    • Example: Kelly Grant – Physics 30 – Course Complete


            Body of the email to include:

    • On a passing grade:
      • A congratulation statement that the course is now complete and credit earned
      • The students final mark in the course
      • A statement to return any resources – please use the example below.
      • Attach final progress report PDF. FOS will print and file these for full time students CUME folders
      • Provide the student with an opportunity to complete a course survey to provide feedback to assist you in future course improvements. REMINDER – once you complete a student in DLCgo they will be removed from the course and not have access to the survey - so you may want them to complete the survey before you send the final report.
    • On a failing grade:
      • The student’s final mark in the course and a statement that the final mark was below passing, course credit has not been earned and to contact their guidance counsellor about credit options. Please cc your Admin Liaison specifically if you believe there might be any issues with the final mark.
      • Attach final PDF progress report. FOS will print and file these for full time students CUME folders.
      • Provide the student with an opportunity to complete a course survey to provide feedback to assist you in future course improvements. REMINDER – once you complete a student in DLCgo they will be removed from the course and not have access to the survey - so you may want them to complete the survey before you send the final report.
    • A statement to return any resources – please use the example below.

Statement to Return Resources & Transcripts for High School Students

If you received any resources from us please return them to the DLC.

    

This can be done by the following:

  • Dropped off at any Sun West School or the Sun West School Division Office OR
  • Mailed collect care of:

Sun West Distance Learning Centre

Box 370

408  5th Avenue

Kenaston, SK

S0G 2N0

 

If you are requesting your high school transcripts from the Ministry of Education please read our High School Transcript Information.

 

  1. In DLCgo:
  • Check that the Learning Pathway is correct. This data is tied to completion rates and reported on.
  • On the Current Enrollments Page - Check Transfer Reason. If the student is a rollover it needs to show rollover. If the student is not a rollover any reason is fine, even blank. This data is tied to completion rates and reported on.
  • Completing students in DLCgo: 
    • Go to any one of the places listed below, then click Current Enrollments in the Action Menu:
      • Student Tab, then click the student’s name OR The Teacher Tab, then click your name OR The Sections Tab, then click the section your student is in.
    • Click the checkbox next to the student(s) name that has completed.
    • Click the Complete button. This may take a moment, give it at least 15 seconds.

 

 

Lastly….

  • Does the student have any online textbook codes that would need to be recovered?
  • Does the student have any subscriptions (RAZ kids, Mathletics, Reading Eggs, etc.) that would need to be recovered?
  • Did the student download any material that they should be reminded to delete?
  • In a separate parent email - If you've sent any exams or assessments to a parent to supervise, you should send them a reminder email to destroy any paper copies they may have printed and delete any digital copies they may still have in their inbox. We don't want to bring this to the attention of the student in this final email, so a separate email is probably best.